Privacy Policy

Effective Date: 6/11/2026

The Ivy Nutrition Society, LLC ("The Ivy Nutrition Society," "Company," "we," "our," or "us") respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, maintain, disclose, and safeguard your information when you visit our website, complete forms, schedule services, communicate with us, or otherwise engage with our business.

By using our website or services, you agree to the collection and use of information in accordance with this Privacy Policy.

Information We Collect

We may collect personal information that you voluntarily provide, including:

• Name

• Email address

• Phone number

• Mailing address

• Date of birth

• Emergency contact information

• Health and wellness goals

• Intake form information

• Coaching questionnaires

• Appointment requests

• Survey responses

• Testimonials and feedback

• Information submitted through contact forms

• Information submitted through scheduling platforms

How We Use Your Information

Information collected may be used to:

• Provide nutrition coaching services

• Respond to inquiries and requests

• Schedule and manage appointments

• Deliver educational materials and resources

• Process payments

• Communicate regarding services

• Improve client experience

• Improve website functionality

• Analyze website traffic and usage patterns

• Maintain business records

• Comply with legal obligations

• Protect the safety and security of our business

We use information only for legitimate business purposes and strive to collect only the information reasonably necessary to provide services.

Nutrition Coaching Services

The Ivy Nutrition Society provides nutrition education, wellness coaching, lifestyle support, and habit-based guidance.

Information collected through coaching services may be used to:

• Understand client goals

• Track progress

• Develop educational recommendations

• Provide accountability and support

• Maintain coaching records

• Improve service quality

Information provided through coaching services is handled with reasonable care and confidentiality.

Cookies & Tracking Technologies

Our website may utilize cookies, web beacons, pixels, and similar technologies to improve user experience and analyze website performance.

Cookies may be used to:

• Remember user preferences

• Analyze website traffic

• Improve website functionality

• Measure marketing effectiveness

You may disable cookies through your browser settings; however, certain website features may not function properly.

Google Analytics

We may use Google Analytics and similar analytics tools to collect information about website usage.

These services may collect information regarding:

• Website traffic

• User behavior

• Session duration

• Device type

• Geographic location

Google Analytics data is used solely to improve website performance and user experience.

For more information, please review Google's privacy policies.

Email Communications

If you provide your email address, we may send:

• Appointment confirmations

• Appointment reminders

• Service updates

• Educational content

• Newsletters

• Promotions and special offers

• Company announcements

You may opt out of marketing emails at any time by clicking the unsubscribe link included in our communications.

Transactional communications related to scheduled services may continue even if you opt out of marketing communications.

Third-Party Service Providers

We may utilize third-party service providers to assist with business operations, including:

• Website hosting providers

• Scheduling platforms

• Payment processors

• Email marketing platforms

• Form collection services

• Video conferencing platforms

• Customer relationship management software

• Analytics providers

These providers may have access to information necessary to perform services on our behalf and maintain their own privacy practices.

We encourage users to review the privacy policies of third-party providers used in connection with our services.

Payment Information

Payments may be processed through third-party payment processors.

The Ivy Nutrition Society does not store complete credit card information on its systems.

Payment information is governed by the privacy and security practices of the applicable payment processor.

Information Sharing

The Ivy Nutrition Society does not sell, rent, or trade personal information to third parties.

Information may be disclosed:

• With your consent

• To service providers assisting our operations

• To comply with legal obligations

• To respond to court orders or lawful requests

• To protect the rights, safety, and security of our business or others

• As otherwise permitted by law

Confidentiality

We are committed to protecting the confidentiality of information shared during coaching services.

Information provided during coaching sessions will not be shared with third parties without authorization except when required by law or necessary to protect health or safety.

Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, misuse, or alteration.

While we strive to use commercially acceptable means to protect information, no method of electronic transmission or storage can be guaranteed to be 100% secure.

Accordingly, we cannot guarantee absolute security.

Record Retention

Client records and business records may be retained for a period deemed appropriate for legal, operational, business, and risk-management purposes.

Records may be securely destroyed when no longer required.

Children's Privacy

Our website and services are intended for individuals who are at least 18 years of age.

We do not knowingly collect personal information from children under the age of 18.

If we become aware that information has been collected from a child under 18 without appropriate consent, we will take reasonable steps to delete such information.

Your Rights

Depending on your location and applicable law, you may have rights regarding your personal information, including:

• Accessing information we maintain

• Requesting corrections

• Requesting deletion where permitted by law

• Requesting restrictions on certain uses

• Opting out of marketing communications

Requests may be submitted using the contact information provided below.

Nutrition Coaching Disclaimer

The Ivy Nutrition Society provides nutrition education and wellness coaching services.

Information provided through this website, coaching services, educational materials, social media platforms, emails, downloadable resources, and communications is intended for informational and educational purposes only.

Nothing contained on this website or provided through coaching services should be construed as medical advice, diagnosis, treatment, or medical nutrition therapy.

Always consult your physician or qualified healthcare provider regarding medical concerns.

HIPAA Statement

The Ivy Nutrition Society provides nutrition coaching and wellness education services.

Depending upon how services are delivered and billed, The Ivy Nutrition Society may not be considered a HIPAA-covered entity.

Regardless, we are committed to protecting client information using reasonable privacy and confidentiality practices.

Changes to This Privacy Policy

We reserve the right to update, revise, or modify this Privacy Policy at any time.

Changes will become effective upon posting to this website.

Continued use of the website following updates constitutes acceptance of any revised policy.

Contact Information

If you have questions regarding this Privacy Policy, please contact:

The Ivy Nutrition Society, LLC

Email: ivynutritionsociety@gmail.com

Website: www.ivynutritionsociety.com

Last Updated: 6/11/2026